Equine Passports

Equine Passports and the Law
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DEFRA

It is now EU law that all horses have passports and are microchipped. The passport is an A5 booklet that identifies your animal by its height and species. It also states whether your animal can be used for food at the end of its life. As from 28th February 2005,  the law requires that no persons may sell, move, or compete an equine without a passport issued by an official Passport Issuing Organisation (PIO). Owners and Keepers with primary responsibility must ensure that their horses are correctly identified and be able to produce the passport without delay in the event of an inspection. The passport must accompany the horse at all times unless stabled or at pasture, or moved on foot when the passport can be made available within three hours. All foals must have a passport before they are 6 months old, or by the 31st of December in the year they were born (whichever is later). It is an offence if you do not apply by this deadline. An unweaned foal will require a passport, regardless of its age, if it is being moved without its Dam or foster mother, or sent for slaughter for human consumption. If you own or look after a horse and are unable to produce its passport when requested to do so, you could face a fine of up to £5,000 from DEFRA.

Since the 1st of July 2009, it is also a legal requirement that all horses be microchipped before applying for a passport. Compulsory microchipping provides a permanent link between the horse and its passport. Microchipping will also help recover and identify stolen and abandoned horses, as well assist with welfare cases. An approved Passport Issuing Office (PIO) cannot issue a Horse Passport if the equine has not been microchipped.

Under the current legislation, new owners are required to record their ownership with the relevant Passport Issuing Organisation (PIO) within 30 days of purchase of their new horse. Again, it is an offence if you do not apply by this deadline.

You can find out more about Horse Passport regulations by visiting the DEFRA website.

The BMHS is a DEFRA registered PIO and can issue your horse with a passport if necessary.

Apply for a Passport

Change Ownership

Duplicate/Replacement required for a lost/stolen/damaged BMHS Passport

Alterations/Amendments to a BMHS Passport

Passport & Registration Fees 2014

 

Important Information: Owner’s Responsibilities
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Your equine passport should be available for inspection by the appropriate authorities responsible for enforcing statutory regulations at any time. If you own or look after a horse and are unable to produce its passport when requested to do so, you could face a fine of up to £5,000 from DEFRA

You MUST NOT make any alterations to the passport. It is an offence to do so and it will invalidate the passport.

Below are the responsibilities that you as an owner/keeper of a horse have, regarding its passport. As a Passport Issuing Organisation, the BMHS has the right to and is expected to report any breaches of the these regulations to DEFRA.

Sale/Transfer of Horse

If the equine changes ownership, the BMHS must be notified within 30 days of the transfer. It is an offence to miss this deadline and you could be fined by DEFRA. This will require you to fill out a Transfer of Registered Owner/Keeper Form and send it to us with the passport and appropriate fee. See our ‘Change of Ownership page on our website for more details.

Alterations/Extra Pages Required

You MUST NOT make any alterations to the passport. It is an offence to alter the details yourself, and will invalidate the passport. If any alterations to details are required, e.g. change of address, addition of permanent ID marking, update of adult colour (if different to foal colour), transfer to gelding etc. To change any details on your passport, please send us your current passport with a letter explaining the changes that you would like to make, with the appropriate fee.

If extra pages are required for vaccination record etc, please send us your current passport with a letter explaining the changes that you would like to make, with the appropriate fee.

Lost/Stolen/Damaged Passport

If your passport is lost/stolen/damaged, the BMHS must be notified within 30 days of the loss/theft or damage. It is an offence to miss this deadline and you could be fined by DEFRA. Lost/stolen/damaged passports will require you to fill out a Duplicate Passport Form available from our ‘Lost/Stolen/Damaged Passports’ section on our website. Damaged documents must be returned to the British Miniature Horse Society for replacement. Applications for a duplicate passport should be accompanied by the correct fee.

Death of Horse

When the equine dies, the BMHS must be notified within 30 days of the death. It is an offence to miss this deadline and you could be fined by DEFRA. You must return the passport with a letter giving the date of death. The passport can be returned to the owner after cancellation if required. There is no charge for this service

Section IX

Human Consumption – When you receive your completed equine passport, in Section IX (‘Medicinal Treatment’), you can declare whether the animal is not intended for slaughter for human consumption at the end of its life. You can sign this section at any time, however once it is signed, it cannot be changed. If you do not declare, then it is assumed that the animal is intended for human consumption at the end of its life. This section must be signed before a vet can administer certain medicines or before the animal is consigned for slaughter or human consumption.

You do not need to sign Section IX declaration until the animal has been given prohibited medication unless your animal is in Scotland, in which case Section IX must be signed.  DEFRA are suggesting that you think carefully before you voluntarily sign your horse out of the human food chain as a “not intended” declaration can never be reversed.  They make the point about the cost of euthanasia, the fact that current options for euthanasia may not be available in the future and that new owners may wish to have the options open for dealing with the animal at the end of its life.  They explain that “leaving the declaration unsigned doesn’t mean you have to elect for abattoir euthanasia but you have kept your options open in case circumstances change.”

All passport applications made for adult equines who have not been previously identified will automatically be signed out of the food chain by the PIO, as it is unlikely that accurate medicinal records exist.

All foals must have a passport before they are 6 months old, or by the 31st of December in the year they were born (whichever is later). If a foal is not identified within this time, Part II of Section IX will be signed by the PIO in order to exclude the equine from the human food chain.

 

 

BMHS Privacy Statement

The British Miniature Horse Society respects the privacy and rights of all its members and is committed to protecting the privacy of the information obtained from you. Any personal information that you volunteer to us will be treated with the highest standards of security and confidentiality, and strictly in accordance with the Data Protection Act 1998 (“DPA”). Where you submit an application for a Horse Passport, or where you submit an application to record a Horse Passport in your name personal information is recorded. BMHS will need to use the information provided by you for its own internal administration and analysis but, will not divulge any individual details to other third parties without your consent or if we sell our business, except where required by the Commission Regulation EC 504/2008 and The Horse Passports Regulations Act of 2009. In these instances, horse passport-based information about Horse and Owner will be passed on to DEFRA or other regulating bodies as requested. This will enable them to carry out their responsibilities regarding the implementation of the horse passport requirement. It will also facilitate strategic planning within the equine sector, assist in tracing the Owners of straying, lost or stolen horses and reduce malpractice in the sale of horses and ponies. The data collected for this purpose will be adequate, relevant and not excessive for the above purposes. DEFRA, or its appointed agents, may use the name, address and other details on your application form to contact you in connection with occasional customer research aimed at improving the services that DEFRA provides to you. The horse passport based information provided may, in future, be used for research purposes or statistical analysis. Your personal data may be shared, if necessary, within the DEFRA family, other Central Government Departments, Non-Departmental Public Bodies and Local Authorities. Your personal details will be treated as confidential at all times and all data supplied will be kept secure. Data may be processed by a contracted third party that will also be required to keep all data secure. Your personal details will not appear on any commercial website relating to DEFRA or any organisation.

The British Miniature Horse Society will need to use the information provided by you for its own internal administration and analysis but, will not divulge any individual details to other third parties, with the exception of DEFRA, without your consent.